Courtesy of ADP
Employers must maintain certain forms to comply with federal, state and local laws, and to help administer HR policies and practices. Here are 10 types of forms for your workplace.
#1: Pre-employment forms
Many employers use application forms, candidate evaluation forms and checklists to help identify qualified candidates during the pre-hire process, and offer letters to formally extend a job opportunity to a candidate. Be sure to review these forms regularly to ensure they comply with applicable laws and best practices. For instance, several state and local jurisdictions have prohibited employers from asking about pay history and certain other information on application forms.
#2: Required new hire forms
Employees must complete paperwork at the time of hire, including a Form W-4 and a Form I-9, and employers must provide certain notices to new hires. For instance, under the Affordable Care Act (ACA), employers must provide a Notice of Coverage Options to all new hires within 14 days of their start date.
Many states and local jurisdictions also require that employers provide specific notices to employees at the time of hire. For example, California requires employers to provide new hires with notices related to state disability insurance, paid family leave, workers’ compensation, and other employment-related protections. Provide new hire notices in accordance with your state and local requirements.